Secure Records Solutions

Products And Services

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  One-Time Paper Shredding

  ONE-TIME PAPER SHREDDING SERVICES Ready to take back space and get rid of those unwanted papers once and for all? HOW A ONE-TIME DOCUMENT SHREDDING SERVICE CAN BENEFIT YOUR BUSINESS - Convenient Destruction: A one-time paper shredding service can help clear clutter and protect confidential information. We do all of the heavy lifting for you. -Realize Hidden Savings: Your valuable office space has better uses than storing paper. Reduce expense related to storing and managing large amounts of records. - Eliminate Excess Costs: Dealing with extra paper is overwhelming. Free up space, employee effort and other resources so you can focus on what you do best while we handle the rest. WHEN IS A ONE-TIME PAPER SHREDDING SERVICES RIGHT FOR MY BUSINESS? In the realm of efficient document management, recognizing specific scenarios can help businesses and individuals make informed decisions about when to opt for a one-time paper shredding service. Consider the following situations to determine if this approach aligns with your needs: - If you’re dedicating excess resources to storing unneeded documents - If you’re storing records that have passed their retention period - If you seasonally accumulate certain types of records during peak times of the business year - If you've experienced a significant event such as a merger, acquisition, consolidation, or closure. WHY CHOOSE SRS FOR PAPER SHREDDING SERVICES? - Fast, cost-effective service: Our paper shredding service is completed quickly and efficiently, at a time that works for you. - Lock-tight Security: We adhere to the industry’s most stringent security standards, demonstrated by our NAID AAA certification. - Multiple Options: We provide both on-site and off-site shredding, through our mobile shredding truck or at our certified facility. - NAID AAA Certified Secure Shredding Process: Our strict secure chain of custody ensures your information remains safe regardless which option you choose.

  Link: One-Time Paper Shredding

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  Secure Office Shredding Program

  SECURE OFFICE SHREDDING PROGRAM Routine shredding service reduces the cost of your compliance on your schedule SECURE SHREDDING SERVICES ON A REGULAR SCHEDULE With both onsite and offsite shredding services, we customize a compliant solution that is right for you. ONSITE PAPER SHREDDING With our mobile shredding service, we send our shred truck directly to your business and shred the materials before we leave the premises. We destroy your sensitive documents quickly and conveniently with our industrial shred trucks while you watch! OFFSITE DOCUMETN SHREDDING We will securely pick up your sensitive documents. Then at our secure shredding facility, we will destroy your confidential documents in the most cost-effective and timely manner while adhering to the highest security standards in the industry. RECURRING SHREDDING PROGRAM Whether onsite or offsite, there are many benefits of a scheduled service. Our routine shredding program starts at half the cost of a small office shredder. Save your money and focus on what you do best while we maximize your compliance. WHY CHOOSE SECURE RECORDS SOLUTIONS FOR REGULAR OFFICE SHREDDING SERVICES At SRS, we believe the absolute baseline for any business is service. Count on our team to deliver best-in-class shredding services – timely, efficient, and secure. - Compliant: With our NAID AAA Certification, we meet or exceed the industry's most stringent standards. - Secure: Our consoles come with tamper-evident locking system making them secure. - Affordable: We offer flexible solutions tailored to your needs and budget. - Sustainable: 100% of the material you shred with us is recycled improving the sustainability of your waste stream!

  Link: Secure Office Shredding Program

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  Digital Media & Hard Drive Destruction

  DIGITAL MEDIA & HARD DRIVE DESTRUCTION Secure shredding of hard drives, CDs, backup tapes, magnetic media and more. THE BENEFITS OF HARD DRIVE DESTRUCTION AND DIGITAL MEDIA DESTRUCTION AT SRS Adhering to the industry’s highest security standards, we help your business ensure sensitive data isn’t compromised. - Innovative Technology: Our state-of-the-art equipment adheres to the industry’s highest standards, keeping you compliant and guaranteeing complete data eradication. privacy law -Top-Notch Security: NAID AAA Certified process with secure chain-of-custody using locking bins to transport your magnetic media while it awaits destruction. - Flexible Options: Secure Records Solutions offers a variety of options for hard drive and computer destruction, from one-off needs to major decommissioning projects. WHY SRS IS THE BEST OPTION FOR HARD DRIVE DESTRUCTION Count on our trusted team to securely destroy your electronic media while adhering to the nation’s most stringent industry standards for secure destruction. - Fast, Efficient Service: Quick and responsive scheduling from a friendly representative – no telephone tree. - NAID AAA Certified Process: Our strict processes ensure your business’ data remains safe. - Certificate of Destruction: We provide proof of destruction upon completion. - Electronics Recycling: Your shredded and destroyed electronics are recycled reducing your carbon footprint.

  Link: Digital Media & Hard Drive Destruction

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  Scanning

  COMMERCIAL DOCUMENT SCANNING Transform your business by converting from paper documents to digital files. TURN YOUR DOCUMENTS INTO POWERFUL DATA Secure records solutions can help accelerate your transition to a modern workplace. INCREASED PRODUCTIVITY Converting paper into digital formats can be tedious, requiring personnel and equipment that is better focused on your key business activities. Outsource for peace of mind and optimal efficiency. FLEXIBLE SCANNING SERVICES Whether completing a backfile scanning project to digitize legacy records or modernizing to a digital workflow in your business, we provide flexible solutions to help you reach your paperless goals. SPECIALTY SCANNING OPTIONS What takes up more space: a room full of cabinets or a single hard drive? Or even better, a digital folder in the cloud. Digitizing saves valuable office space best used for revenue generating activities. WHY SRS IS THE BEST CHOICE FOR SCANNING SERVICES Our experienced team has seen it all – 200-year-old historical records, photos from a D1 college athletic department, thousands of loan documents needing to be digitized. No job is too big or too small! - Security & Compliance: Our secure scanning process adheres to the highest standards with PRISM Privacy+ and NAID AAA Certifications. - 24/7 Access: Using our secure system, you can access your digital documents quickly and easily from any location. - Custom Scanning Services: Whatever you need to scan, we can help. Everything from microfilm to large format, we have a solution. - Exceptional Client Service: We put our clients first. And guarantee all our work so you get the results you expect, every time.

  Link: Scanning

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  Scan On Demand

  SCAN ON DEMAND SERVICES Quick access to your files while avoiding the high cost of scanning all of your records. QUICK, DIGITAL ACCESS TO YOUR PHYSICAL FILES IN STORAGE Scan on Demand offers a document scanning alternative that is faster, less expensive and more secure than managing it all yourself. 5% - SCAN SMARTER We know from our experience storing documents that clients only access about 5% of what they have. Why pay to scan files you’ll never need? 30% APPLY RETENTION Before scanning everything, it’s important to consider retention and access requirements. Most clients don’t realize 30% of the records they are planning to scan are already eligible for destruction. 80% SAVE MONEY Scanning is tedious and expensive. If you don’t know what you have, it simply turns a paper problem into a digital one. Scan on Demand allows you to digitize only what you need at a fraction of the cost, with an average savings of 80% compared to scanning it all. WHY SRS IS THE BEST CHOICE FOR SCAN ON DEMAND Count on our experienced team to deliver your files quickly and accurately while adhering to the industry's highest security standards. - Uncompromising Security: PRISM Privacy+ and NAID AAA Certified, our scanning protocols meet the industry's most stringent security requirements. - Lightning Speed: Our high-speed scanners and responsive team fulfill requests within minutes. Our standard turnaround time is 1 hour or less. - 24/7 Access: We index your records in storage. You can search the database to request a file any time. We’ll send the records to you digitally. - Comprehensive Solutions: We manage the complete document lifecycle, so you know what to scan, store, and destroy, enabling your transition to digital.

  Link: Scan On Demand

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  Offsite Records Storage Services

  OFFSITE RECORDS STORAGE SERVICES Secure offsite document storage. Always a click away from accessing your critical documents. OFFSITE RECORDS STORAGE FACILITIES FOR ALL TYPES OF ASSETS Protect your records in our highly compliant and secure offsite records storage facilities. At Secure Records Solutions, our offsite record storage services give businesses across the United States and Canada better control over their documents with secure document storage solutions. We manage archival and active records storage, store digital files on the cloud, and safely manage your irreplaceable assets. Offsite storage of records and business information with SRS results in better organization, accessibility, and security. Our team takes care of your documents as if they were our own, so you can focus on the things that matter most. PRIVACY LAW COMPLIANCE Ever-changing regulations and compliance requirements don’t make records decisions any easier. Our team stays up to date on the latest retention and compliance issues, so we can help you make smart, strategic decisions. FAST DIGITAL ACCESS Using our secure client portal, you can make requests, run reports, and manage retention. Receive a file via Scan on Demand, typically within minutes. If you need an entire box, we’ll handle all the logistics to get it to you without delay. DISASTER RECOVERY Offsite records storage is not just paper documents. We also store and rotate electronic media such as backup tapes and hard drives, which serve as a vital solution during disasters such as hurricanes or ransomware attacks. WHY SRS IS THE BEST CHOICE FOR OFFSITE RECORDS STORAGE -PRISM Privacy+ Certified: Our security standards are among the industry’s highest. We keep you compliant with all data protection regulations. - Secure Chain of Custody: All files and boxes are barcoded and tracked by our inventory management system that logs every touch point. -Remote Client Access: Centrally manage your account to review inventory, request files, access reports, approve destruction, and so much more. - Legendary Client Experience; When you need a file, you'll talk to a live person who is trained to make access to your records the easiest part of your day.

  Link: Offsite Records Storage Services

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  Vendor Transition Services

  DOCUMENT STORAGE VENDOR TRANSITIONS SRS facilitates seamless vendor transitions and document management contract buy-outs STRATEGIC DOCUMENT STORAGE SERVICES TAILORED TO YOU At Secure Records Solutions, we think differently. We help you understand what you have, and the most efficient means of automating retention and access. While every relationship is customized, we typically begin with consulting on the transition that results in a move designed to get you out of a tough situation while helping you understand what you have and what you are required to do with it. Often, we can reduce your monthly spend, optimize your inventory by destroying records that are eligible, automate retention of the records that remain, and provide fast digital access to files as you need them until the day that all records meet their retention. HOW TO IDENTIFY A BAD CONTRACT SITUATION Experiencing inferior records storage service, but not sure if your vendor relationship is worth moving? Ask yourself the following questions: 1. Has a national company recently purchased your document storage contract? 2. Have your records storage rates increased dramatically – both storage and the cost to permanently remove records? 3. Do you have files eligible for destruction, but lack enough information to make decisions about your inventory? 4. Do you have fast digital access to any given file in offsite records storage? SEAMLESS VENDOR MOVES Centralize your offsite records storage solution with improved access and reduced risk. Secure Records Solutions provides a superior experience, giving you full access to your information and enabling you to make strategic decisions about your records going forward. If your current vendor is holding your information hostage, we provide options that allow you to easily transition out of your existing contract and receive the better service you deserve, including contract negotiation support and financing to absorb the upfront cost of getting out of a bad contract. WHY SECURE RECORDS SOLUTIONS IS THE BEST CHOICE FOR DOCUMENT STORAGE SERVICES Our goal is to help you understand what you have, automate retention, and provide fast digital access when you need a file. - Streamlined Service: We give you a single contract and point of contact for managing records across your footprint. - White Glove Transfer: We coordinate the transition with your current document storage vendor, minimizing your team’s involvement. - PRISM Privacy+ Certified: We know how important information security is to you, and have voluntarily pursued the toughest certifications. - Fast Digital Access: You can manage the entire process from your computer, or talk to a familiar voice who will make records access the easiest part of your day.

  Link: Vendor Transition Services

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  Records Retention Policy Development

  RECORDS RETENTION POLICY DEVELOPMENT We develop strategies to solve any records issues you may face. YOUR PROACTIVE SOLTUIOSN FOR MANAGING DOCUMENT RETENTION At Secure Records Solutions, we think differently about records management. We focus on understanding and solving each client’s unique problem. The first step is helping you understand what you have, then applying your retention and access requirements so you can make smart decisions about what needs to be scanned, stored, or shredded. We offer a solutions-based approach to companies of all sizes navigating retention issues. CUSTOMIZED SOLUTION We recognize the uniqueness of each client’s specific record retention requirements. Records retention needs vary across industries, locations, and record types, creating a challenge for those tasked with creating or managing a retention policy. Don’t create a DIY disaster, call in an expert to help. STAFF TRAINING Do you manage records for multiple locations or departments, and everyone asks you what to do with their records? Don’t worry, we handle that for you. We train your staff on your document retention policy, when to send records offsite, how to request a file for digital delivery, and so much more. DECREASED COSTS Keeping documents past their retention is costly. First, you are paying to store something that you no longer need. And second, it’s legally discoverable, resulting in an avoidable liability. Decrease your costs by establishing a retention policy and applying it. Even better, we automate retention for you. WHY SECURE RECORDS SOLUTIONS IS THE BEST CHOICE FOR YOUR RETENTION POLICY NEEDS With over 20 years of experience, we are record retention policy experts helping thousands of clients automate their retention management. - Customized Approach: Borrowing a retention policy is risky. We'll create a policy tailored to your specific needs. - Retention Experts: With thousands of client relationships and 20 years of experience, records management is our business. - PRISM Privacy+ and NAID AAA Certified: Compliance is a central part of retention policy development. We know how important it is to you too. - Legendary Client Experience: When you need something, you’ll talk to a live person who makes managing records the easiest part of your day.

  Link: Records Retention Policy Development